Archive for Board meetings

Volunteer Appreciation Event / SBMT Board and Staff Announcements

Volunteer Appreciation Event – YOU Are Invited!

Summer is here, and South Bay Musical Theatre is already preparing for our exciting 2017-18 season. As part of that, we would like to take a moment to celebrate YOU – our wonderful supporters, members, and volunteers! We will hold our semi-annual membership event on

Sunday, August 27
2pm – 5pm
1611 Corte Via, Los Altos (the home of Barbara Heninger, Board Chair)

Join us for snacks, conversation, and a quick membership meeting. Chat with our newest Board members, introduce yourself to Production Manager Sara Dean, meet fellow volunteers and SBMT supporters, and contribute your ideas to our plans for 2017-18 and beyond!  Mark your calendars now. We’ll send an email invitation to members with maps and more details. We hope to see you there!

SBMT Board and Staff Announcements

Speaking of new Board Members, the SBMT Board election results are in, and the following members were elected/re-elected to 2-year terms on the Board:

  • Kimberly Kay (returning)
  • Howard Miller (returning)
  • Braden Taylor (returning)
  • Doug Hughes (joining)
  • Steve Sammonds (joining)
  • Molly Thornton (joining)

Thank you to our active SBMT membership for their votes! Other members remaining on the Board are: Ron Bowman, Barbara Heninger, Walter Mayes, Jordan Selburn, Dan Singletary, and Jennifer Young.

We thank retiring members Jay Steele, Jeffrey Henson, and Diane Milo for their years of service on the Board! We truly would not be where we are without your tireless efforts. We’re especially glad that Jay will continue his efforts as our Marketing Director, and Jeffrey as our Facilities Director.

In addition to welcoming new members to the Board, we are excited to introduce our new Bookkeeper (formerly called Treasurer), Tammy Foley. Tammy is an experienced professional accountant, licensed and bonded, who is also a strong SBMT supporter. You can contact her at accounting@southbaymt.com.* We are very pleased to have her on board!

We also take this time to thank Michael Saenz for his service as our Treasurer during the 2016-2017 season. Thank you, Michael, for your work supporting SBMT!

–Barbara Heninger
for the SBMT Board of Directors

*SBMT volunteers who have expenses and receipts to report can submit them to accounting@southbaymt.com or mail them to SBMT at PO Box 700215, San Jose, 95170.

Happy Holidays! See you at the General Meeting

happy-holidays

South Bay Musical Theatre wishes you and your friends and family a wonderful holiday season! We’re looking forward to seeing members at our General Meeting on

  • Thursday, January 5, 2017, 7:00 pm, at the Saratoga Civic Theatre

At this meeting we celebrate our members, share SBMT news, and announce the shows lined up for the coming 2017-18 season. Listen to members of the 1776 cast perform an excerpt from the show, and enjoy an informal reception with snacks and desserts afterward!

 


WANTED: COSTUME COORDINATOR
We’ve installed the software on our dedicated costume management laptop, we’ve got volunteers willing to help catalog costumes – but we’re still looking for a volunteer costume coordinator. Duties include keeping track of costume inventory as it is rented out and returned, and working with other volunteers to continue cataloging costumes. Interested? Email barbara@southbaymt.com for more information.

Save the Date! / Wanted: Production Manager

Save the Date!

It’s time to mark your calendars for our January Membership Meeting. At this meeting we celebrate our members, share SBMT news, and announce the shows lined up for the coming 2017-18 season. The event will take place:

Thursday, January 5, 2016 at 7:00 pm, at the Saratoga Civic Theatre

Come and listen to members of the 1776 cast perform an excerpt from the show, and enjoy an informal reception afterward!

Wanted: Production Manager

SBMT is hiring a part-time production manager. Could it be YOU? Interested parties should reply by e-mail only (no phone calls) no later than December 5 to barbara@southbaymt.com.

Scope of Responsibility: The Production Manager reports to the Chair of the Board of Directors. He or she is responsible for overseeing productions, managing budgets and contracts, and organizing the activities related to producing shows. The Production Manager hires and oversees technical staff as required by the Board and the show producers, and manages communications between all parties. He or she acts as the “face” of the company to rights licensors, facilities managers, theatrical rental and supplies organizations, and any other professional organizations that South Bay Musical Theatre works with during production.

For more details, see the attached PDF job description: production-manager-wantad

Coming up Soon: CITY, PATSY, and SBMT Board Meeting

Lots of activity for SBMT in the next few weeks!

Saturday, September 17: CITY OF ANGELS

CITY OF ANGELS opens at 8pm on Saturday, Sep. 17 at the Saratoga Civic Theatre. Join us for a gala opening, complete with bubbly champagne and delicious treats! And of course, the terrific cast, orchestra, and crew will dazzle you with this movie-within-the-show. Move from the black-and-white film noir world to the color of Hollywood in the 1940s … and see what happens when those worlds collide! It’s a a hilariously creative combination of film noire detective story and an all-too-real writer’s battle for his integrity, both set to Cy Coleman’s sparklingly jazzy score. Got tickets??

Stephane Alwyn as Detective Stone and Molly Thornton as femme fatale Alaura Kingsley. (Marlene Berner is also playing Alaura Kingsley; the two will alternate in the role.)

Stephane Alwyn as Detective Stone and Molly Thornton as femme fatale Alaura Kingsley in CITY OF ANGELS. (Marlene Berner is also playing Alaura Kingsley; the two will alternate in the role.)

Sunday, September 25: ALWAYS, PATSY CLINE

The first of two performances of ALWAYS, PATSY CLINE takes place at 7:30pm Sunday, September 25, at the Saratoga Civic Theatre. It’s a touching, humorous, and insightful tale about an unlikely friendship between the star and her biggest fan. The show is based on a true story about Cline’s relationship with a devotee from Houston named Louise Seger, who befriended the singer in a Texas honky-tonk in l961, and continued a correspondence with Cline until her untimely death. This production is imported from Limelight Actors’ Theatre in Gilroy, where it sold out – so get tickets now!

Wednesday, September 21: Board Meeting

Per discussion by the Board in the August meeting, SBMT will post a brief summary of each month’s Board meeting and a reminder of the next meeting in this blog. The next monthly meeting of the SBMT Board takes place next Wednesday evening, September 21, at 7pm. If you are interested in the meeting, contact Board Chair Barbara Heninger by mailing barbara@southbaymt.com.

Summary of August Board Meeting:

  • Agreed to purchase wireless in-ear monitor system with four receivers, first use in CITY OF ANGELS.
  • Lobby Volunteers will be added to the Active Members list. A system will be created to track different groups of volunteers for the organization.
  • Scheduling a separate ‘retreat’ meeting to discuss future plans for the organization.
  • Chair will contact potential Board Members to fill the current open position.
  • Board reviewing 2017-18 season repertoire provided by Season Selection committee.

SBMT Members Meet; City of Angels Builds!

SBMT Summer Membership Meeting a Success

Props Wizard Ruthe Stein and newest Board members Jennifer Young and Ron Bowman man the costume and lobby booths at the fair.

Props Wizard Ruthe Stein and newest Board members Jennifer Young and Ron Bowman staff the costume and lobby booths at the fair.

Board CFO Braden Taylor presents his report.

Board CFO Braden Taylor presents his report.

The summer SBMT Membership Meeting was a rousing success! On August 14, members sampled delicious tacos while participating in a Volunteer Fair to learn about different ways they can help the organization. Volunteer opportunities include helping with set building, creating a costume and prop database, fund-raising, marketing, accounting, working the lobby, helping to produce shows, and more. If you would like to know more about any of these opportunities, contact the SBMT Board at chairperson@southbaymt.com

Former Board Chair Jay Steele relishes his new role as Marketing Chair, with Fundraising Chair Jordan Selburn looking on.

Former Board Chair Jay Steele relishes his new role as Marketing Chair, with Fundraising Chair Jordan Selburn looking on.

Lobby volunteers enjoy tacos at the event.

Lobby volunteers enjoy tacos at the event.

After the fair, new Board Chair Barbara Heninger held the meeting. Secretary emeritus Janet Miller and Chief Financial Officer Braden Taylor provided their reports, and Season Selection Committee Chair Walter Mayes discussed the 12 show choices for the 2017-18 season. Barbara Reynolds (soon to be seen in CITY OF ANGELS) won the raffle for two tickets to any opening night of the season. The entire event was hosted by Board members Dan Singletary and Braden Taylor, and a lovely time was had by all. Thanks to all who participated for making the event a success!

Walter Mayes discusses season selection with members Mike Rhone and Michael Saenz.

Walter Mayes discusses season selection with members Mike Rhone and Michael Saenz.

Historian Dave Leon is ready to give out stickers for the ticket raffle.

Historian Dave Leon is ready to give out stickers for the ticket raffle.


City Under Construction for Angels…

Meanwhile, members of the CITY OF ANGELS cast and crew worked hard to build the sets for the two-shows-in-one production. The sets depict both the ‘real’ world of a Los Angeles screenwriter, and that of his alter ego in the ‘reel’ world of a hard-boiled film noir.

Set models for the 'real' (color) and 'reel' (black and white) worlds.

Set models for the ‘real’ (color) and ‘reel’ (black and white) worlds.

Cast members play multiple roles in both worlds, and it all comes to a climax when the screenwriter is confronted by his own creations. Be sure to get your tickets now for the opening night gala on Saturday September 17, 2016 at 8:00pm. Tickets for the entire run are available at www.southbaymt.com/shows/cityofangels.html.

Cast member Libby Moore helps producer Jay Steele construct a set piece.

Cast member Libby Moore helps producer Jay Steele construct a set piece.

Cast members Karl Schweitzer and Jeff Tuttle at work.

Cast members Karl Schweitzer and Jeff Tuttle at work.